Virtual Office in Chennai
starting ₹ 1,499/- monthly

Today’s world demands more than just a typical traditional office space. Technology integrated with the workplace allows us to have a modern digital workplace i.e. virtual office. 

A virtual office is a modern concept that was adopted when the whole world was in quarantine and somehow needed a solution to work digitally. Some of the services offered by virtual office providers are- a business address, mail handling, phone answering services, and administrative facilities. 

Even If you are looking for virtual offices in cities like Delhi, Noida, Mumbai, Gurgaon, Bangalore, Pune, and more, Cofynd has all the options available at zero brokerage.

If you are looking for a virtual office in Chennai, Don’t worry as Cofynd has got you covered with a wide range of virtual office space in Chennai at reasonable and affordable rates.  Cofynd provides a prime location address and inexpensive virtual offices with a price starting from Rs. 15,000 per year only.

Core Features

Business Address: Virtual offices provide prestigious business addresses in prime locations such as Guindy, Anna Nagar, Velachery, Adyar, etc. You can use the business address as contact information; it will not only enhance the company’s reputation but will build a professional presence which will eventually expand your business. 

Mail Handling and Forwarding: They also provide mail handling and forwarding services that help save your company’s time and effort. Mails are received and forwarded to your preferred location. 

Call Forwarding and Phone Answering: Business calls are answered by a trained professional and forwarded to your dedicated phone number that is given at the time of renting a virtual office.   

Administrative Support: Some virtual office providers offer additional perks like a trained receptionist, live chat support, etc. 

Importance and Rise of Virtual Offices in Chennai

Chennai (capital of Tamil Nadu) is one of the major IT Hub ports in India. It has faced a significant shift towards modern virtual office spaces and away from owning typical physical spaces. The cost of living in Chennai is comparatively lower than the other IT hubs of India, instantly making it a perfect solution for companies to establish their business presence here in the city. 

How Virtual Offices Work

Establishing a virtual office is a very straightforward process. It involves the following:

1. Compare and choose a virtual office provider according to the services you need. Be aware of any hidden fees associated with the membership plan. 

2. Select a business address in a desired location. Ensure that the location you are selecting is maintaining your company’s image and helps in attracting more potential clients or leads. 

3. Once the virtual office setup is complete, you can now access all the services that are included in the membership plan that you have chosen. 

Types of Services Offered by Virtual Offices in Chennai 

GST Registration:- Having a GST number is very important for companies to comply with industry standards and meet all the regulations/laws of the government. The Cofynd team will ensure a streamlined process of GST registration along with the setup of a virtual office. The necessary documents for the virtual office for GST registration are:

PAN card or Aadhar card

Proof of company address

Bank account information

ID proof

Company Registration:-

Company or Business Registration is another important aspect as it is very necessary to get your company registered with the ROC (Registrar of Companies) before actually running a business. If you are a startup and looking for an affordable option, Cofynd will provide you with a cost-effective solution along with support in registering your business officially with the government. Essential documents for company registration are:

ID and Address proof of directors

Registered office address

Application form

Declaration by directors 

Top Areas in Chennai  to Consider for a Virtual Office

1. Guindy

It is a commercial and residential neighborhood in Chennai, India.  It has excellent connectivity through Guindy railway station and other transport facilities like metro, buses, cabs, rickshaws, etc. Moreover, it is only 6.7 km away from the Chennai International Airport (MAA). Leading virtual offices in Guindy- Smartworks, HQ10, and Trend India Workspaces.

2. Anna Nagar

It is considered as one of the posh and prestigious residential areas based in Chennai. It is known for its vibrant and bustling environment with well-established infrastructure.  It is well connected to other areas of Chennai via various transport facilities that include Anna Nagar East and Anna Nagar Tower metro station as well as Anna Nagar railway station.  

Leading virtual offices in Anna Nagar- The Hive, The Workzone, Fuel Workspaces, and Trend Works India.

3. Velachery

It is situated in the southern area of Chennai, home to various IT companies such as Tata Consultancy Services (TCS), ZOHO, Sutherland, Fyndus, and many more. It is known to be one of the top areas for real estate investment due to its strategic location and connectivity to schools, malls, banks, office spaces, etc. 

Leading virtual offices in Velachery- LM Tech Park, Doxa, iSprout, and The Business Hub.

4. Adyar

It is one of the most expensive localities having property rates 4 times higher than the properties based in northern areas of Chennai. It is in the southern part of Chennai, India. It boasts superb accessibility to other parts through various metro stations like Wimco Nagar metro station, Thiruvanmiyur metro, Nandanam metro, Guindy metro, and many more. Or if you want to travel by the railways, Kasturba Nagar railway station is in close distance. 

Leading virtual offices in Adyar- Cove, Vantage Coworking, Ikeva, and Backyard Adyar.

5. Nungambakkam

It is an upscale neighborhood in downtown Chennai, India. This area boasts of having multinational corporations, government offices, educational institutions, shopping complexes, and many more social attractions. It is easily accessible to other parts via Thousand Light metro station and Nehru Park metro station. Or if you prefer to travel by the railways, Nungambakkam railway station is in proximity. 

Leading virtual offices in Nungambakkam- Akshara, Whole Works, Karya Space, and Dhwarco.

6. OMR

OMR is the abbreviation for Old Mahabalipuram Road, commonly referred as the transport or IT corridor of Chennai city. With well-built modern infrastructure, living apartments, tech parks, various IT companies and startups, this place has a lot of networking opportunities making it a hotspot for your business presence. The nearest metro station to OMR is Egmore metro station. Also, if you love traveling by roadways, Kelambakkam-Vandalur Road GST Road are the nearest options available.  

Leading virtual offices in OMR- Canyon Coworking, The Hive, Makers Tribe, and Cowrks.

Comparison of Popular Virtual Office Providers in Chennai 

1. The Work Villa, Anna Salai

Nearby Transport: Thousand Lights Metro (500 m away)

Google Rating: 3.9 stars

Services Available: Dedicated desk, Private cabin, and Virtual office. 

Pricing Details: Rental costs of Virtual office starts from Rs. 36,000/year.

Opening Hours: 9:30 am - 6:30 pm, Monday to Saturday

2. Spacelance, Chennai

Nearby Transport: Thousand Lights Metro (650 m away)

Google Rating: 4.5 stars

Services Available: Dedicated desk, Private cabin, and Virtual office. 

Pricing Details: Rental costs of Virtual office starts from Rs. 20,000/year.

Opening Hours: 9:30 am - 5:30 pm on Monday to Friday, 9:30 am - 1:30 pm on Saturday

3. Ikeva, Chennai

Nearby Transport: I.G.P. Railway station (600 m away)

Google Rating: 3.8 stars

Services Available: Dedicated desk, Private cabin, and Virtual office. 

Pricing Details: Rental costs of Virtual office starts from Rs. 42,000/year.

Opening Hours: Open 24 hours on all days

4. LM Tech Park, Chennai

Nearby Transport: I.G.P. (500 m away)

Google Rating: 3.8 stars

Services Available: Dedicated desk, Private cabin, and Virtual office. 

Pricing Details: Rental costs of Virtual office starts from Rs. 60,000/year.

Opening Hours: Open 24 hours, all days

5. Trend India Workspaces, Chennai

Nearby Transport: Guindy Railway Station (1.8 km away) 

Google Rating: 4.3 stars

Services Available: Dedicated desk, Private cabin, and Virtual office. 

Pricing Details: Rental costs of Virtual office starts from Rs. 36,000/year.

Opening Hours: 9 am - 7 pm on weekdays

6. Mybranch, Chennai

Nearby Transport: Thousand Lights metro station

Google Rating: 4.6 stars

Services Available: Dedicated desk, Private cabin, and Virtual office. 

Pricing Details: Rental costs of Virtual office starts from Rs. 18,000/year.

Opening Hours: 8 am - 8 pm, all days

Key Factors to Consider While Looking for a Virtual Office in Chennai

Choosing the right virtual office provider and the place is very important for the growth of your company.

Location

Always opt for a prestigious location that enhances your brand image and aligns well with your business needs. Prime locations in Chennai are:

Anna Nagar

Guindy

Adyar

OMR

For easy accessibility, virtual offices with good transport facilities should be preferred while setting up a virtual office. 

Cost

Compare and evaluate different pricing plans from various providers to find the best fit for your organization.

Services

Before renting out the virtual office space, check out the services available in each plan and if needed ask for the additional services that your business requires.

Reputation

Ensure that the virtual office you are going to rent out has a reputation in the market. Read reviews and testimonials of past customers that have previously opted for the particular virtual office space. 

Legal and Compliance Aspects

Setting up a virtual office is a very streamlined process. However, adhering to all the rules and regulations is a crucial task. Some of the important guidelines to follow in agreement with regulations are:

Companies should be officially registered with the appropriate authorities such as the ROC. Without this, your company will not be legal to run any business. Companies should also have a unique GST number as it is mandatory for businesses to comply with GST laws and regulations. Ensure that employees have written employment contracts mentioning their roles, responsibilities, salary structure, and the duration of the employment. 

Having a clear agreement with your virtual office provider is also essential. Make sure it is signed by both parties. It should clearly outline the services and facilities included in the plan, and the payment terms and conditions.

Future of Virtual Office Space in Chennai

In recent years, the concept of having a virtual or abstract office has gained a lot of popularity. Its flexible and affordable office solutions are much needed in cities like Chennai where real estate prices are increasing day by day. We can expect that in upcoming years, this trend will continue to compete with physical offices, making people think out loud and search for the title “Physical offices vs Virtual offices”.

Advantages of Virtual Offices in Chennai

Accessible: It allows employees to connect remotely, ultimately improving productivity. You just need high-speed internet with a laptop and can work from anywhere, be it a home or cafe. 

Cost-effective: It eliminates the need for renting the physical space and the maintenance cost. It is perfect for startups with low budgets and high aspirations. 

Flexible: Companies can have a professional business presence in the target market while working remotely without the need of a physical space. Also, you can opt for flexible timings according to your needs. 

Eco-friendly: It contributes to a healthier planet by working remotely and reducing the need to have a physical location.

Brand visibility: Having a professional address enhances credibility and attracts potential clients.

Conclusion

Find out the best virtual offices in Chennai with CoFynd - India's #1 online trusted platform for offering 100,000+ coworking, coliving, and virtual office spaces across major cities in India.

Final Thoughts on Making the Right Choice

1. Analyze your business needs and budget before renting out a virtual office space.

2. Make sure to check out the property and amenities offered by the provider. 

3. To get constructive insights, look for reviews from previous or current users of the coworking space.

4. Finally, don’t hesitate to ask any questions. 

FAQs

Q - Is there any difference between a coworking space and a virtual office space?

Ans - Coworking spaces and virtual offices are both cost-effective and flexible solutions. But, they are different as coworking spaces offer shared office space with amenities, such as Wifi, Pantry, Printing facilities, Parking, etc. Whereas, virtual offices provide virtual services, that includes a professional business address, mail handling, phone answering service and a dedicated phone number. This allows you to work from anywhere while still having your business presence in the target market. 

Q - Is there any particular industry that can avail for virtual office services?

Ans - Yes, services offered by virtual offices are beneficial for any business or individual looking for a solution that can result in reduced overhead costs related to rent and maintenance. 

Q - What are the best virtual office providers in Chennai?

Ans - The work villa Anna Nagar, Spacelance Chennai, Ikeva Chennai, LM Tech park Chennai are some of the best virtual office providers based in Chennai. 

Q - What are the types of virtual office services?

Ans - CoFynd provides services such as Company Registration, GST Registration, Business Address, Mailing Address, Reception Services, and access to Meeting Rooms.

Q - Does Cofynd provide access to meeting rooms on a rental basis?

Ans - Yes, you can book a meeting room in advance on an hourly basis. Cofynd offers meeting rooms at affordable rates and fully equipped with essential amenities. 

Q - Can I visit the virtual office space before renting it out?

Ans - Yes you can visit the virtual office space before actually renting it out. You can check the overall vibe of the office space by assessing the security, amenities, and services offered by the virtual office providers. 

Q - List out the best virtual office locations in Chennai.

Ans - Here is the list of best virtual office locations in Chennai:-

Guindy

Anna Nagar

Velachery

Adyar

Nungambakkam 

OMR Chennai

Thoraipakkam 

Perumbakkam

Q - Is it safe/legal to work in a virtual office?

Ans - Yes, working in a virtual office is both safe and legal as it complies with all government requirements and ensures the security of your enterprise.

Q - Who should I reach out to in case of any queries regarding my bookings?

Ans - For any questions related to bookings, payments, or subscription plans, reach out and connect with us via hello@cofynd.com

Q - What are the official documents required while renting a virtual office?

Ans - For incorporated businesses: 

ID Proof

PAN Card

GST Number (if any)

For unincorporated businesses:

ID proof

Planned organization’s name (for the agreement)